Position Summary:
At Ivy Rehab, we’re “All About the People”! As a Payroll Specialist, you will play a crucial role in our mission to help enable people to live their lives to the fullest…
Join Ivy Rehab’s dedicated team where you’re not just an employee, but a valued teammate! Together, we provide world-class care in physical therapy, occupational therapy, speech therapy, and applied behavior analysis (ABA) services. Our culture promotes authenticity, inclusion, growth, community, and a passion for exceptional care for every patient.
Job Description:
The Payroll Specialist will report to the Payroll Manager and will primarily be responsible for processing bi-weekly payroll for 6,000+ employees. Ideally, you will have at least two years of experience working in a payroll department and must be comfortable working in a fast-paced environment.
Your responsibilities will include:
• Responsible for bi-weekly payroll processing for 6,000+ employees.
• Enter and verify payroll control sheet data into each applicable payroll run and perform payroll entries including, but not limited to, deductions, payments, and retro payments.
• Understand Tax withholding requirements for multi-state and local taxes and set up taxes for employees based on their worked and lived in location.
• Create and distribute weekly/bi-weekly payroll reports to finance.
• Handles the registration process for state withholding tax ID/account, state unemployment insurance tax ID/account, and other local tax accounts.
• Ensures that the payroll agency files monthly and quarterly reports timely and accurately to prevent penalties and interests.
• Manages year-end process including W2s and other tax forms.
• Run ad hoc reports from HRIS system for HRBPs and other leaders
• Assist with HRIS system updates and data entries such as: new hires, terminations, and status changes
• Reconcile and submit benefit invoices to accounts payable
• Perform routine audits and process adjustment entries (year-to-date taxes, taxable wages, earnings and deductions) on employee records.
• Accurately audit timesheets to ensure wages and benefits are properly processed.
• Manage and maintain policy assignments and balances (PTO, FMLA, STD, HSA Bank Accounts etc.).
• Research, analyze, and resolve all payroll discrepancies, escalating up to management as needed.
• Continually monitor all employee accounts and check for accuracy.
• Ensure accurate taxation and garnishment is applied to each employee record.
• Analyze and recommend new approaches, policies, and procedures to improve efficiency
• Respond to Employment Verification and unemployment requests.
• Communicate with HR teams to make necessary changes/updates to employee records.
• Remain in compliance with all legal and institutional requirements.
• Respond to employee questions in a timely manner.
To excel in this role, you should possess:
• Bachelor’s degree and a minimum of 2 years of payroll experience required, including but not limited to timecard uploads, auditing payroll changes/timecard entries and payroll processing.
• Experience processing in multi-state payroll is a plus
• Excellent computer skills, including Workday and Microsoft Office
• Solid working knowledge of tax code
• Exceptional communication skills, both written and verbal
• Aptitude for numbers and exceptional commitment to accuracy
• Team-player with excellent interpersonal skills
• Outstanding problem solver and analytical thinking skills
• Attention to detail and ability to prioritize tasks
• Ability to maintain confidentiality
Why choose Ivy?
• Best Employer: A prestigious honor to be recognized by Modern Healthcare, signifying excellence in our industry and providing an outstanding workplace culture.
• Exceeding Expectations: Deliver best-in-class care and witness exceptional patient outcomes.
• Incentives Galore: Eligibility for full benefits package beginning within your first month of employment. Generous PTO (Paid Time Off) plans and paid holidays.
• Exceptional Partnerships: Collaborate with leaders like Hospital for Special Surgery (HSS) and educational partners for continuous learning.
• Empowering Values: Live by values that prioritize teamwork, growth, and serving others.
IvyCorp
We are an equal opportunity employer, committed to diversity and inclusion in all aspects of the recruiting and employment process. Actual salaries depend on a variety of factors, including experience, specialty, education, and organizational need. Any listed salary range or contractual rate does not include bonuses/incentive, differential pay, or other forms of compensation or benefits.
ivyrehab.com
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